Frequently Asked Questions

Document scanning with OCR

Eliminating paper documents in the organization processes is crucial for establishing paperless company. Therefore EBA DMS puts scanning at the beginning of the document manipulation process.

EBA DMS scanning room is designed for fast and easy document capture and digitalization. Documents can be scanned in bulk separated with barcode or special stamp on fist page that allows users even faster document separation.

OCR (Optical Character Recognition) process is performed on all scanned documents aiding users in two ways. One is to perform document recognition. The other is to extract all words contained in a document to later allow users advanced searching.

Document recognition allows users to teach EBA DMS to recognize structured or semi-structured documents from partners. This is called template matching. EBA DMS can automatically detect sender, document type and position of the data we wish to extract.

For example: we can learn EBA DMS to automagically recognise invoices from different vendors and extract data like invoice number, creation date, due date, invoice total amount, invoice net amount, payment reference, …

See this video for first time document scanning into EBA DMS:

Scanning documents with all the automation enables users much faster document processing and elimination of double data entering. All recognized/extracted data from documents (e.g. invoices) is used for automatic transfer to other software systems (e.g. ERP systems).

Read more under Integration section.

Advanced Document Scanning

Advanced OCR – line recognition is a functionality that can read line items from documents (e.g. invoice line items). When reading line items is important for control (e.g. price and quantity control) this EBA DMS features saves us a lot of time and eliminates many erroneous entries in ERP.

See video below for line items capture in EBA DMS.

Document Capture

In todays worlds documents come from many sources, not just paper. Beside paper documents we receive come by email, from other software applications in organization (e.g. ERP, CRM, Web browser, …).

To cover all possible situations EBA DMS supports various sources for document capture.

See this video for Documents capture – Scanning and electronic receiving:

  • Capture from e-mail

EBA DMS can be connected with email accounts. This connection enables us to automatically capture documents into document management system for further processing.

  • Capture from ERP software

When EBA DMS is connected with ERP system or any other it can automatically capture documents created in connected software.

  • EBA Printer technology

EBA Printer is actually a virtual printer that users sees in its operating system. It can receive prints from any application. EBA Printer transforms any document received to PDF and capture the document into EBA DMS. This gives us the possibility to capture documents from sources that are not integrated with EBA DMS. Without the need to actually print the hardcopy of the document and then scan it just to capture it in DMS system.

See this video for Documents capture – EBA Printer:


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