EBA DMS Next Features

List of all features of EBA DMS Next - advanced no-code / low -code enterprise software.

Document Access And Control

Document access is a fundamental pillar governing user interactions with documents within the EBA DMS Next (Document Management System). It encompasses the determination of authorized individuals who can access, view, edit, and perform other pertinent actions on entire documents. EBA DMS Next distinguishes itself by offering a sophisticated approach to document-level access, empowering organizations to establish a highly specific and controlled framework for their information assets.

Document Access and Control
Hierarchical Access Control in DMS Software
Hierarchical Access Control

The foundation of row-based access control within EBA DMS Next cultivates an environment of discretion. Documents explicitly delineate authorized users, bolstering privacy and adherence to security regulations. This level of meticulous control resonates as a cornerstone in data protection.

Accessing Documents in DMS software
User Authentication and Authorization

EBA DMS Next implements robust user authentication and authorization mechanisms to ensure that only authorized individuals engage with documents. Users are required to authenticate themselves using secure credentials such as usernames and passwords before accessing documents. The authorization framework ensures that users are granted access commensurate with their designated roles and permissions.

Collaborative Document Sharing

Document access control extends to the sharing of documents with external collaborators. EBA DMS Next facilitates secure document sharing with partners, clients, or contractors while maintaining meticulous control over the level of access provided. This collaborative access feature allows external parties to contribute or review documents without compromising overarching security protocols.

Access Logs and Auditing

Integral to document access control is the capacity to monitor and audit access activities. EBA DMS Next excels in this facet, offering comprehensive access logs that meticulously track document access, timestamps, and actions taken. This auditing capability enhances security by detecting unauthorized access attempts and concurrently supports compliance endeavors by furnishing a comprehensive record of document interactions.

Enhanced Workflow Efficiency

Efficient management of document access translates to streamlined workflows within EBA DMS Next. Users can promptly locate documents, collaborate seamlessly with colleagues, and make informed decisions without the hindrance of access-related complexities. This optimization culminates in heightened productivity and efficiency across organizational processes.

Within the EBA DMS Next framework, document access control is pivotal for secure and efficient document management. Leveraging its organization schema, user authentication, collaboration features, access logs, and workflow enhancements, EBA DMS Next empowers organizations to exercise meticulous control over their documents. This control framework safeguards sensitive information, fosters smooth collaboration, ensures adherence to compliance standards, and optimizes operational workflows within a precisely defined access paradigm.

Safety & Security features in EBA DMS Next

EBA DMS Next (Document Management System) is a robust software solution designed to facilitate the efficient management, storage, retrieval, and organization of digital documents and files within an organization. It offers a range of advanced features, including an exceptionally high level of security and safety measures to protect sensitive information. Here’s an elaboration on the security features you mentioned:

Safety & Security in Document Management System
Digital Signature Use

EBA DMS Next incorporates digital signatures to ensure the authenticity and integrity of documents. Digital signatures use cryptographic techniques to associate a unique identifier with a document, providing a way to verify that the document has not been altered since it was signed and that the signer is indeed the authorized person.

Document Encryption

EBA DMS Next employs robust encryption mechanisms to safeguard the content of documents during storage and transmission. Encryption converts the document’s content into an unreadable format using encryption algorithms. Only authorized users with the decryption key can access and interpret the content.

Audit Trails

An audit trail is a detailed record of all activities related to a document. EBA DMS Next maintains an audit trail that logs actions such as document creation, modification, access, and sharing. This trail helps in tracking who has interacted with a document, when, and what actions were performed.

Document Deletion Prevention

EBA DMS Next prevents accidental or unauthorized document deletion through access controls and permissions. Users are granted specific privileges based on their roles and responsibilities, minimizing the risk of unintended data loss.

Row-Level Access (Per Document)

Row-level access control is a fine-grained security feature that allows administrators to define access permissions at the individual document level. This means that even within the same document repository, different users or groups can be granted varying levels of access to specific documents. This is particularly useful for maintaining confidentiality and data segregation.

These security features collectively contribute to the overall data protection and compliance within an organization:


Encryption, access controls, and document deletion prevention ensure that sensitive information is only accessible to authorized personnel.


Digital signatures and audit trails ensure that documents are not tampered with and provide an evidence trail of document history.


EBA DMS Next’s security measures help organizations meet regulatory requirements such as GDPR, HIPAA, or industry-specific standards by enforcing strict control over document access and handling.

Data Loss Prevention

The combination of access controls, audit trails, and document deletion prevention mechanisms helps prevent accidental or malicious data loss.


Audit trails enable accountability by attributing document-related actions to specific users, which can be crucial in investigations or legal matters.

In summary, EBA DMS Next offers a comprehensive suite of security measures that address various aspects of document management, ensuring data confidentiality, integrity, and compliance while enabling efficient collaboration and workflow within an organization.

Digital Signatures in EBA DMS Next

Digital signing, digital timestamping, and their integration into EBA DMS Next (Document Management System) provide a robust and secure framework for ensuring the authenticity, integrity, and non-repudiation of digital documents. Let’s delve into each concept and explore their advantages within the context of EBA DMS Next:

1. Digital Signing

Digital signing is a cryptographic process that allows individuals and organizations to add an electronic signature to digital documents. This signature serves as a digital fingerprint, confirming the origin and integrity of the document. Here’s how it works within EBA DMS Next:

Digital Document Signing
Certificate-Based Signatures

EBA DMS Next supports a variety of digital signing methods, including software certificates, certificates on USB keys, certificates on smart cards, and sign pads like the signotec sign pads. These methods involve using a cryptographic key pair - a private key kept securely by the signer and a corresponding public key associated with a digital certificate.

Mobile Device Signing

EBA DMS Next facilitates digital signing even on mobile devices, allowing users to sign documents digitally while on the go. This extends the convenience and flexibility of digital signatures beyond traditional platforms.

Wet Signatures with Scanned Signatures

EBA DMS Next even accommodates “wet” signatures, where scanned physical signatures can be added to documents digitally. This bridges the gap between physical and electronic signatures.

2. Digital Timestamping

Digital timestamping involves associating a time and date stamp with a document, providing an indisputable record of when the document was created or modified. This timestamp serves as proof that the document existed in a certain state at a specific point in time. EBA DMS Next employs digital timestamping technology to enhance the reliability of documents:

Ditigal Timestamping in DMS software
Integrity and Authenticity

By timestamping documents at specific events (e.g., signing), EBA DMS Next ensures that the document’s content has not been altered since that timestamp. This is particularly important for legal and regulatory compliance.


Digital timestamps prevent signers from denying their involvement in the document’s creation or modification, as the timestamp acts as an immutable record of their action.

Advantages of Digital Signing and Timestamping in EBA DMS Next


The cryptographic nature of digital signatures and timestamps ensures that documents are tamper-proof and secure against unauthorized modifications.


Signatures and timestamps provide strong evidence of the origin and legitimacy of documents, which is crucial for legal and contractual purposes.


Digital signing eliminates the need for physical presence and paper-based processes, speeding up approval workflows and reducing administrative overhead.

Global Accessibility

With mobile device support, signers can conveniently sign documents from anywhere, enabling faster decision-making regardless of location.

Legal Compliance

Many jurisdictions recognize digital signatures and timestamps as legally equivalent to handwritten signatures and physical timestamps, enhancing compliance with regulations.

Audit Trail

Timestamps and signatures create a comprehensive audit trail, making it easy to track the history of a document, including who signed it and when.

Reduced Costs

The transition to digital signatures reduces costs associated with paper, printing, courier services, and manual processes.

Environmental Impact

Going paperless with digital signing aligns with environmental sustainability goals by reducing paper consumption and waste.


EBA DMS Next’s integrated digital signing and timestamping features can be seamlessly scaled to accommodate a growing volume of documents and users.

In conclusion, the integration of digital signing and timestamping technologies within EBA DMS Next significantly enhances document security, integrity, and accessibility while streamlining business processes and improving compliance with legal and regulatory requirements.

Capture documents into EBA DMS Next

EBA DMS Next presents an advanced Document Management System that efficiently captures documents from diverse sources, ensuring a seamless integration process. Our system offers a range of methods for document ingestion, catering to various organizational needs.

Versatile Document Capture Options

Document Capture into Document Management Software

Effortlessly convert physical documents into digital format through direct scanning, bridging the gap between physical and digital records.

Importing from Disk

Simplify the consolidation of documents by seamlessly importing files from local or network drives.

Drag & Drop

Facilitate document intake with a user-friendly drag-and-drop feature for swift uploading.


Streamline the archival process by capturing and centralizing email attachments securely.


Automate document capture through seamless integration with Electronic Data Interchange (EDI) systems, promoting accuracy.

API Integration

Seamlessly connect external applications, enabling a smooth and secure exchange of documents.

EBA Virtual Printer

Employ our Windows-based virtual printer to transform printable documents into standardized PDF format, ensuring secure storage within EBA DMS Next.

Efficient PDF Transformation

Leverage the capabilities of the EBA Virtual Printer to convert printable documents into PDF format effortlessly. This feature not only conserves resources but also ensures universal accessibility and secure preservation of documents.

Streamlined Document Management

Following document capture, EBA DMS Next provides an intuitive platform for effective organization, categorization, and management. Benefit from features such as version control, metadata management, document tagging, and customizable access controls.

Enhanced Collaboration and Retrieval

Empower your team to efficiently retrieve, collaborate, and automate workflows based on stored documents. Elevate productivity and foster seamless collaboration across your organization.

EBA DMS Next offers a professional and comprehensive approach to document management, tailored to meet the evolving demands of businesses. Explore the possibilities of a more streamlined and organized document management system with EBA DMS Next.

OCR and Document Recognition in EBA DMS Next

Importance and Advantages of OCR and Document Recognition for Organizations

Document management is a critical aspect of modern organizations, especially those dealing with large volumes of paperwork and digital documents. Optical Character Recognition (OCR) and document recognition technologies bring several important advantages to the table:

OCR recognition on Documents in DMS
Efficiency and Time Savings

OCR automates the process of converting printed or handwritten text into machine-readable text. This greatly reduces the time required for manual data entry and document processing. Employees can focus on higher-value tasks instead of repetitive data entry, leading to increased productivity.

Accuracy and Error Reduction

Manual data entry is prone to errors, leading to costly mistakes and data inconsistencies. OCR technology, when combined with machine learning techniques like those used in EBA DMS Next, improves accuracy by minimizing human errors. This is particularly crucial for financial documents like invoices, where accuracy is essential for proper accounting.

Cost Reduction

Automated document recognition significantly reduces labor costs associated with manual data entry. Organizations can allocate their resources more efficiently and potentially cut down on hiring additional staff to handle data entry tasks.

Data Accessibility and Retrieval

Once documents are digitized through OCR, they become searchable and easily retrievable. This enhances collaboration among team members and allows for quick access to relevant information, improving decision-making processes.

Compliance and Regulatory Requirements

Many industries are subject to strict regulatory and compliance standards that mandate accurate record-keeping and data retention. Document recognition systems help ensure compliance by maintaining accurate and easily searchable digital archives.

Audit Trail and Security

Document recognition systems often come with features that allow for detailed tracking of document changes, user access, and modifications. This audit trail enhances document security and accountability.


As organizations grow, the volume of documents also increases. OCR and document recognition solutions enable organizations to handle larger volumes of documents without a corresponding increase in manual labor.

Customer Service Improvement

Organizations that deal with customers’ documents, such as banks or insurance companies, can provide quicker and more efficient services by automating document processing. This leads to improved customer satisfaction and loyalty.

Application of EBA DMS Next Features

Efficiency and Time Savings

EBA DMS Next employs OCR and template matching to automatically recognize various document types. Its deep neural networks and machine learning techniques ensure accurate extraction of data, even if documents have slight variations in layout. This automation speeds up document processing, saving time and reducing manual effort.

Accuracy and Error Reduction

The smart and adaptive template matching of EBA DMS Next minimizes errors that could arise from variations in document layouts. The OCR capabilities ensure that data extraction is precise, reducing the risk of inaccuracies caused by manual data entry.

Customer Service Improvement

Organizations utilizing EBA DMS Next can process customer documents more efficiently, leading to fa-thinter response times and improved customer satisfaction.

In conclusion, OCR and document recognition technologies like those offered by EBA DMS Next play a pivotal role in modernizing document management for organizations. They streamline operations, enhance accuracy, improve compliance, and ultimately contribute to more efficient and effective business processes.

Process Automation and Digitalization with EBA DMS Next

Process automation within an organization, as facilitated by tools like EBA DMS Next with its various automation rules, offers numerous advantages and plays a crucial role in enhancing efficiency, accuracy, and overall productivity. Let’s elaborate on the importance and advantages of process automation within an organization using the features you provided about EBA DMS Next:

Process Automation and Digitalization
Efficiency and Time Savings

Automation rules in EBA DMS Next enable tasks that would otherwise require manual intervention to be executed automatically. This results in significant time savings, as employees are freed from repetitive and time-consuming tasks. They can then focus on more value-added activities that require human creativity and decision-making.

Consistency and Accuracy

Manual processes can be prone to errors due to human oversight or fatigue. Automation rules ensure that tasks are performed consistently according to predefined criteria, reducing the likelihood of errors. This is particularly important in document management, where accuracy is paramount to prevent data inconsistencies.

Complex Workflow Management

Connected rules in EBA DMS Next allow for the automation of intricate processes involving linked documents. This ensures that complex workflows are executed seamlessly and consistently, even if they involve multiple steps or documents. It reduces the risk of missed steps and improves overall process reliability.

Orderly Process Execution

Guard rules ensure that certain user operations are performed in a prescribed order before workflow automation continues. This prevents deviations from established procedures and maintains the integrity of the process. This is particularly useful for processes that have strict dependencies.

Adaptive Permissions

Permission rules dynamically adjust user permissions based on the context of the current process. This enhances security by granting users the necessary access only when needed, reducing the risk of unauthorized data access. It also ensures that employees have the right level of access for their role in the workflow.

Timely Execution

Time rules in EBA DMS Next help track deadlines and due dates. They ensure that tasks are completed within specified timeframes, preventing delays and bottlenecks in the process. Automated reminders and notifications help keep everyone on track and aware of upcoming deadlines.

Enhanced Collaboration

Process automation allows teams to collaborate more effectively. By automating task assignments, notifications, and approvals, team members can stay informed about the progress of the workflow without the need for constant manual communication.


As organizations grow, managing processes manually becomes increasingly challenging. Automation rules in EBA DMS Next allow organizations to scale their operations without proportionally increasing the administrative workload.

Audit Trails and Compliance

Automated processes often generate detailed logs and audit trails, which can be crucial for regulatory compliance and internal auditing. This helps organizations maintain transparency and accountability in their operations.

Cost Savings

By reducing the need for manual labor in routine tasks, organizations can save on labor costs. Employees can be directed towards more strategic and valuable tasks that require critical thinking and expertise.

In summary, process automation, as provided by EBA DMS Next’s features, brings about increased efficiency, accuracy, and consistency in organizational workflows. It empowers employees to focus on higher-value tasks and enables the organization to respond more effectively to changing business needs.

On top of the advantages of process automation EBA DMS Next offers also:

Real-Time Debugging with Rule Tracer

EBA DMS Next’s Rule Tracer is a powerful tool that allows administrators to debug errors in processes in real time. This feature is crucial in maintaining the integrity of automated workflows. If a process encounters errors or unexpected behaviors, administrators can use Rule Tracer to identify misconfigurations or logic issues in the automation rules. This significantly reduces the time and effort required to diagnose and rectify problems, ensuring that processes run smoothly and accurately.

Real-Time Process Progress Tracking

EBA DMS Next provides process supervisors with the capability to track the progress of workflows in real time. This transparency offers several benefits, including the ability to monitor how well processes are running, identify potential bottlenecks, and ensure that deadlines are being met. Supervisors can intervene promptly if any issues arise, facilitating smoother and more efficient workflow execution.

Incorporating these additional features into the advantages of process automation highlights EBA DMS Next’s commitment to not only automating processes but also providing the necessary tools for administrators and supervisors to maintain and optimize these processes effectively.

Operations with Documents in EBA DMS Next

EBA DMS Next (Electronic Business Automation Document Management System) is a comprehensive document management system designed to streamline and enhance various document-related operations within an organization. It offers a wide range of features and capabilities that facilitate efficient document handling, collaboration, and organization. Here’s an elaboration on some of the key document operations supported by EBA DMS Next, in addition to the ones previously mentioned:

Operations With Documents in DMS
Search and Retrieval

EBA DMS Next provides robust search capabilities that enable users to quickly locate specific documents based on metadata, keywords, content, or other criteria. This ensures efficient document retrieval, reducing the time spent searching for information.

Permissions and Access Control

EBA DMS Next offers granular access control, allowing administrators to define who can view, edit, delete, or share specific documents. This feature ensures data security and privacy by restricting access to authorized personnel.

Document Indexing

EBA DMS Next facilitates efficient document organization through indexing, which involves assigning metadata such as title, author, date, and keywords to documents. This metadata enhances searchability and categorization of documents.

Full-Text Search

EBA DMS Next’s full-text search functionality enables users to search for specific words or phrases within the content of documents. This feature is particularly helpful for quickly locating information within lengthy documents.

Version Control

EBA DMS Next maintains a comprehensive version history for each document, allowing users to track changes, revisions, and updates over time. Version control ensures data integrity and supports compliance efforts.

Document Annotation and Markup

EBA DMS Next empowers users to annotate documents with notes, highlights, comments and other visual indicators. Annotations facilitate collaboration, feedback, and communication among document stakeholders.

Document Lifecycle Management

EBA DMS Next supports the definition of document lifecycles, outlining stages from document creation to archiving or deletion. This feature ensures that documents are managed consistently and in alignment with organizational policies.

Automated Workflows

EBA DMS Next enables the creation of automated workflows that guide documents through predefined processes. Workflows can include tasks such as approvals, reviews, notifications, and more, enhancing process efficiency.

Document Collaboration

EBA DMS Next fosters real-time collaboration among multiple users working on the same document, regardless of their geographical locations. This feature facilitates teamwork and accelerates document development.

Document Capture and Scanning

EBA DMS Next offers tools for capturing and scanning physical documents, converting them into digital format for seamless integration into the system. This feature aids in digitizing paper-based documents.

Retention Policies and Archiving

EBA DMS Next enforces retention policies that dictate how long documents should be retained based on regulatory or organizational requirements. Once the retention period expires, documents can be automatically archived or deleted.

Audit Trails and Reporting

EBA DMS Next maintains detailed audit trails that record user actions and interactions with documents. This information supports compliance efforts, ensures accountability, and facilitates activity monitoring.

Document Approval Workflows

EBA DMS Next facilitates automated approval workflows, guiding documents through review and approval processes before finalization or distribution.

Document Templates

EBA DMS Next provides access to document templates, allowing users to create new documents based on standardized formats, promoting consistency and efficiency.

Digital Signing and Initialing

EBA DMS Next enables users to digitally sign documents to verify their authenticity and establish their approval. Additionally, users can place initials on specific sections of documents to indicate their involvement.

Document Forwarding

Documents can be manually forwarded to specific users or departments, or they can be automatically routed through predefined workflows. Workflow-driven forwarding ensures that documents follow a structured approval process, enhancing efficiency and accountability.

Attachments from Various Sources

EBA DMS Next allows users to attach additional files to documents from various sources, including scanners, local files, drag-and-drop actions, and virtual printers. This capability simplifies the process of consolidating related materials.

Exporting Documents

EBA DMS Next offers multiple export options, including printing, sending documents via email, saving to disk, and sharing through the EBA DMS Next Share portal. This flexibility ensures that documents can be distributed in the format most suitable for their intended use.

Linking Documents

Users can establish bi-directional links between documents to show relationships, references, or dependencies. Linked documents can be easily navigated, aiding in contextual understanding and efficient information retrieval.

Document Filing and Versioning

Each document can serve as a container, allowing the storage of sub-documents or related files. This hierarchical structure supports better organization and grouping of related content. Document versioning ensures that changes are tracked over time, enabling users to access and revert to previous versions if needed.

Filing According to File Schema Classification Rules

EBA DMS Next provides a structured classification system for filing documents. Documents are categorized and organized based on predefined schema and classification rules. This ensures consistency and facilitates quick retrieval.

EBA DMS Next Share Portal

Similar to platforms like Dropbox, EBA DMS Next includes a Share portal that allows users to securely share documents with external parties. This feature promotes collaboration and file sharing while maintaining security and access controls.

EBA DMS Next aims to optimize document-related processes by offering a feature-rich environment for document creation, collaboration, management, and distribution. Its extensive capabilities empower organizations to handle documents more efficiently, reduce manual tasks, enhance collaboration, and maintain proper documentation control.

Archiving Documents in EBA DMS Next

Archiving within the EBA DMS Next (Document Management System) is a powerful tool designed to help organizations preserve and manage their documents and records effectively, all while ensuring compliance with regulatory standards. At its core, archiving in EBA DMS Next aims to securely store digital content over the long term, catering to legal and regulatory requirements with ease.

Benefits of Archiving in EBA DMS Next

Archiving Documents in DMS
Efficient Preservation

EBA DMS Next’s archiving function is built to ensure that your documents remain intact and accessible over extended periods, providing a reliable solution for safeguarding your organization’s history.

Storage Optimization

By efficiently moving less frequently accessed or older content to secondary storage, EBA DMS Next helps organizations make the most of their storage resources, enhancing overall system performance.

Simplified Retrieval

Archived documents remain readily available in EBA DMS Next. Thanks to user-friendly features such as metadata indexing and intuitive folder structures, locating and retrieving archived content is a straightforward process.

Compliance Aligned

EBA DMS Next understands the importance of adhering to regulations like GDPR, MoReq, and Sarbanes-Oxley. Archiving within our system is tailored to ensure that your data management practices are in harmony with these requirements.

Enhanced Security

Archiving in EBA DMS Next includes robust access controls, granting authorized individuals the ability to access and retrieve archived documents while maintaining the security of sensitive information.

Transparent Tracking

EBA DMS Next provides comprehensive audit trails, allowing you to monitor document interactions. This traceability contributes to compliance efforts and internal accountability.

For those seeking compliance, scalability, and efficiency, EBA DMS Next introduces archive sharding. This innovative approach divides your digital archive across multiple databases, optimizing performance and accommodating growth while offering a seamless user experience. In today’s dynamic business landscape, EBA DMS Next’s archiving capabilities are a cornerstone for maintaining document integrity, ensuring compliance, and facilitating streamlined document management. With archiving in EBA DMS Next, your documents are not just archived; they are preserved with care for the future.

Integrations with other software

Unlock Efficiency and Empower Your Business with Integrated DMS and ERP Solutions!

Are you tired of the endless search for documents across multiple platforms? Do manual data entry errors and disjointed workflows hinder your productivity? It’s time to transform the way you do business and embrace the power of integrating Document Management Systems (DMS) with your Enterprise Resource Planning (ERP) system!

List of Supported ERP:

Software Connectors between DMS, ERP, CMR

Dynamics NAV

Dynamics AX

Dynamics 365 Business Central

Don’t let outdated processes hold you back. Join the league of forward-thinking businesses that harness the synergy of DMS and ERP integration. Transform your operations, enhance decision-making, and embrace a future of unparalleled efficiency.

Contact us now to learn how our integrated solution can revolutionize your business! Your future of efficiency and growth starts here.

Centralized Data Mastery

Say goodbye to scattered files and folders. Our integrated solution brings all your crucial documents under one roof. Access invoices, purchase orders, contracts, and more from a single, user-friendly interface.

Swift Document Retrieval

No more jumping between applications! Retrieve vital documents directly from your ERP dashboard. Imagine the time saved and the efficiency gained with information at your fingertips.

Precision Data Integrity

Human errors can be costly. Our integration automates document capture and indexing, ensuring data accuracy and reducing the risk of decisions based on incorrect information.

Supercharged Workflows

Watch your workflows flourish with automation. Invoices and approvals seamlessly flow through the system, eliminating bottlenecks and delays, so you can focus on what matters most.

Compliance and Fortified Security

Regulatory compliance is non-negotiable. Our solution offers version control, audit trails, and robust access controls to keep your documents secure and compliant.

Seamless Collaboration

Collaboration has never been easier. Review, edit, and share documents within your ERP environment, boosting team communication and reducing reliance on scattered emails.

Decisions at Warp Speed

Imagine making informed decisions without delays. Rapid access to documents empowers you to seize opportunities and tackle challenges head-on.

Savings That Matter

Cut paper consumption, reduce manual handling, and avoid costly errors. Our integration brings tangible cost savings while driving operational excellence.

Elevated Customer Experience

Serve your customers like never before. Access to their history, orders, and contracts helps your team provide personalized, efficient support that sets you apart.

Scale Without Limits

As your business grows, our integrated solution grows with you. Manage your burgeoning document volume seamlessly, maintaining your competitive edge.

Audit Trails in EBA DMS Next

An audit trail in a document management system (DMS) refers to a chronological record or log that captures and tracks all the activities, actions, and events related to documents within the system. What sets the EBA DMS Next apart is its advanced level of security and accountability measures. It goes beyond conventional audit trail capabilities by digitally signing all audit trails and comprehensively documenting every action that occurs in the system. This robust approach ensures the highest levels of integrity, tamper-resistance, and traceability throughout the document management process.

Key features and components of the audit trail in EBA DMS Next include

Auditing in Document Management System
Digital Signatures

Every entry within the audit trail is digitally signed, providing an additional layer of security and authenticity to the recorded actions. Digital signatures ensure that the information in the audit trail remains unaltered and can be trusted as an accurate representation of events.

User Activities

EBA DMS Next records intricate details about user interactions with documents. This includes actions such as document access, modifications, deletions, and sharing. The audit trail captures usernames, timestamps, and the specific actions performed by users.


Each action recorded in the audit trail features a precise timestamp, indicating the exact moment an action took place. This chronological arrangement facilitates the reconstruction of event sequences and actions related to a document.

Action Descriptions

The audit trail provides clear descriptions of the actions executed on documents. Whether it’s creating, modifying, deleting, moving, copying, printing, downloading, or sharing, the audit trail offers comprehensive insight into user activities.

Document Details

Alongside actions, the audit trail in EBA DMS Next includes vital document information such as names, version numbers, file paths, and metadata. This contextual data enriches the understanding of the documents being acted upon.

System and Network Information

In certain instances, the audit trail may encompass system details, IP addresses, device information, and geographic locations from which actions originated. This aspect aids in identifying potential security breaches or unauthorized access attempts.

Reason Codes and Comments

Users can provide reasons or comments when conducting specific actions. These notes furnish context and intent behind particular changes, contributing to a comprehensive audit trail.

Read-Only Logs

To meet compliance requirements, EBA DMS Next includes a “read-only” log. This log tracks instances where a document was accessed or viewed without any modifications. It provides insights into who accessed sensitive information without altering it.

In essence, the EBA DMS Next’s digitally signed and comprehensively documented audit trail sets a new standard for document management systems, ensuring unparalleled security, compliance, and reliability throughout the lifecycle of documents.

Benefits of EBA DMS Next’s digitally signed and thoroughly documented audit trail include

Enhanced Security

The use of digital signatures ensures the authenticity and integrity of the audit trail, safeguarding against tampering or unauthorized alterations.

Regulatory Compliance

EBA DMS Next’s comprehensive audit trail aligns with stringent industry regulations and standards that demand rigorous documentation of document-related activities.

Unquestionable Accountability

The digital signatures and detailed records leave no room for doubt when attributing actions to specific users, promoting a heightened sense of accountability.

Transparency and Trust

The transparency provided by the audit trail instills trust among stakeholders by offering a clear view of the document management process.

Efficient Investigations

In cases of disputes or security breaches, EBA DMS Next’s audit trail serves as an invaluable resource for conducting thorough investigations and identifying the root causes.

In essence, the EBA DMS Next’s digitally signed and comprehensively documented audit trail sets a new standard for document management systems, ensuring unparalleled security, compliance, and reliability throughout the lifecycle of documents.

Document Exchange in EBA DMS Next

In the context of document management systems (DMS), EBA DMS Next differentiates itself through a noteworthy feature that fundamentally transforms the landscape of document exchange. The defining trait of EBA DMS Next lies in its integration of Electronic Document Exchange, a feature that positions it as an innovative contender in the DMS arena.

The salient aspect of EBA DMS Next’s distinctiveness is its inherent capability for Electronic Document Exchange. This feature empowers enterprises to transcend conventional methods of document sharing, ushering in heightened efficiency and enhanced connectivity. Unlike conventional DMS solutions, EBA DMS Next is architected to facilitate not just internal document management, but also external collaborations, communications, and exchange, effectively bridging operational gaps between entities.

However, the distinctive aspect of EBA DMS Next’s offering goes beyond the concept itself; it resides in the thoroughness and adaptability of this capability:

Documents Exchange in Document Management System
Diverse Range of Supported Standards

EBA DMS Next has been meticulously engineered to support an extensive array of exchange standards such as UBL 2.1, EDIFACT, and OpenTrans—providing immediate interoperability. This robust foundation enables organizations to seamlessly communicate and exchange documents with partners without necessitating intricate integrations or extensive reconfigurations.

Unrivaled Flexibility

The hallmark of EBA DMS Next’s Electronic Document Exchange is its remarkable adaptability. Clients can extend the system’s capabilities to accommodate their specific exchange standards without delving into programming. This empowers organizations to align their document exchange processes with industry-specific standards and protocols with ease.

Comprehensive Document Exchange

EBA DMS Next adopts a comprehensive approach to document exchange, encompassing an array of exchange standards including AS2, mail, web services, and SFTP. This versatility equips organizations with multiple channels for seamless document sharing, catering to the preferences and infrastructure of diverse partners.

Custom Exchange Protocols

The capacity for users to develop custom plugins to support specialized exchange protocols further emphasizes EBA DMS Next’s commitment to flexibility. Organizations can develop tailor-made solutions to address the intricate demands of specific business partners or scenarios, promoting precision and effective collaboration.

In summary, EBA DMS Next distinguishes itself as an innovative contender in the DMS landscape by redefining the notion of document management to embrace interconnectedness and streamlined collaboration. The Electronic Document Exchange feature not only resonates with contemporary business practices but also empowers organizations to transcend conventional boundaries. By offering a comprehensive suite of exchange standards and a canvas for client-driven adaptations, EBA DMS Next underscores its dedication to promoting efficiency, adaptability, and the overall success of enterprises operating within a globally interconnected marketplace.

Receiving and Sending documents in EBA DMS Next

Leveraging receiving and sending rules within EBA DMS Next, users gain the ability to intricately automate the document exchange process. This automation encompasses both incoming and outgoing documents, fostering a streamlined and efficient workflow. This functionality is not only a testament to the system’s sophistication but also a crucial asset in enhancing operational efficiency and accuracy.

Receiving and sending rules in EBA DMS Next enable users to establish predefined sets of conditions and actions for handling incoming and outgoing documents. These rules operate as the logic behind the automated document exchange process, allowing the system to intelligently route, categorize, and process documents based on various criteria. Here’s how this process unfolds:

Automating Document Reception (Receiving Rules)

  • Condition Definition: Users can define conditions based on criteria such as document type, sender, content, or specific metadata fields. For instance, a receiving rule could be set to identify incoming purchase orders from a specific supplier.

  • Action Specification: Corresponding actions are designated based on the conditions met. For instance, upon receiving a purchase order from the designated supplier, the rule may trigger actions such as notifying specific individuals, categorizing the document, and initiating further processing.

Automating Document Dispatch (Sending Rules)

  • Condition Definition: Similar to receiving rules, users can set conditions for outgoing documents. For instance, a sending rule could be established to determine which documents require electronic invoicing based on specific parameters.

  • Action Specification: Actions are aligned with the conditions met. In this example, the system could automatically convert relevant documents into the required electronic invoicing format, attach necessary metadata, and route them through the appropriate exchange channels.

The Advantages of Electronic Data Interchange (EDI) Exchange for Organizations

Enhanced Efficiency

EDI exchange, facilitated through automated rules in EBA DMS Next, eradicates manual data entry and paper-based processes. This translates into faster data processing, reduced errors, and ultimately, expedited business transactions.

Accuracy and Consistency

Automated rules ensure a consistent approach to handling documents. The risk of human errors in data entry, transcription, or document routing is significantly minimized, promoting data accuracy and integrity.

Time and Cost Savings

Automation reduces the time and effort required for document processing. Businesses can allocate resources to more strategic tasks while minimizing administrative overheads related to manual document handling.

Real-time Visibility

Automated EDI processes provide real-time visibility into document statuses and exchanges. This enables quicker decision-making, proactive issue resolution, and better overall control over document workflows.

Improved Partner Relationships

EDI fosters smoother interactions with business partners. Accurate and swift document exchange enhances trust, strengthens relationships, and reduces potential delays.

Compliance and Security

EDI frameworks often come with built-in security measures that protect sensitive data during transit. This is especially critical for industries with stringent compliance requirements.


As organizations grow, manual document handling becomes increasingly cumbersome. EDI exchange, backed by automation, can easily scale to accommodate higher document volumes without proportional resource increases.

Environmentally Friendly

The reduction in paper usage and manual processing associated with EDI contributes to environmental sustainability.

In summary, the integration of receiving and sending rules within EBA DMS Next enables organizations to capitalize on the advantages of EDI exchange. This automation fosters operational efficiency, accuracy, and seamless collaboration with partners, underpinning the realization of improved productivity and competitive advantage.

Productivity Features in EBA DMS Next

EBA DMS Next is a powerful Document Management System (DMS) that offers a wide range of productivity-enhancing features. It serves as a versatile solution for organizations seeking efficient document handling and management. Through its comprehensive set of tools and functionalities, EBA DMS Next aims to streamline workflows and optimize document-related tasks.

At the core of EBA DMS Next’s productivity features lies its ability to harness the advantages of document templates and seamlessly integrate with popular office suites, including Libre Office and Microsoft Office.

Productivity With Document Management Software

Document templates

EBA DMS Next recognizes the significance of document templates in promoting consistency and efficiency across an organization. By offering support for both Libre Office and Microsoft Office templates, users can effortlessly create new documents with standardized formats and layouts. These templates act as blueprints for various document types, such as letters, proposals, contracts, and reports. The benefits are numerous:


Document templates ensure a uniform and professional appearance for all documents, reinforcing branding and corporate identity.

Time Efficiency

Users save time by starting with pre-designed templates, allowing them to focus on content creation rather than formatting.

Error Reduction

Templates include placeholders and predefined content, minimizing the risk of errors or omissions in critical documents.


New employees can quickly adapt to organizational standards by using templates as guides, expediting their onboarding process.

Office Suite Integrations

EBA DMS Next recognizes that users often have a preference for specific office suite software. To accommodate this diversity and enhance collaboration, the system seamlessly integrates with both Libre Office and Microsoft Office. This integration offers several advantages:

User Familiarity

Users can leverage their familiarity with their preferred office suite, minimizing the learning curve and enhancing productivity.

Seamless Collaboration

Regardless of the chosen office suite, teams can collaborate effectively on documents, ensuring compatibility and smooth communication.

Format Preservation

Integration ensures that document formatting remains consistent when viewed or edited in different software, preventing unintended changes.

Leveraging Advanced Features

Both Libre Office and Microsoft Office offer advanced tools for document creation and editing, accessible within the integrated DMS environment.


EBA DMS Next promotes interoperability by allowing documents to maintain their integrity when shared with external partners or clients using different office suites.


Users have the flexibility to choose the most suitable tool for specific tasks within the integrated environment, optimizing their workflow.

In addition to these core features, EBA DMS Next offers a report-building tool for designing comprehensive document templates. The system also supports automatic document completion, where text replacement and input controls streamline the document creation process. Notably, EBA DMS Next provides the valuable feature of generating PDF-based documents for reports, ensuring a standardized, professional output that is easily shareable.

In summary, EBA DMS Next stands as a robust Document Management System that excels in enhancing productivity through document templates and seamless office suite integrations. By leveraging these capabilities, organizations can experience streamlined workflows, standardized document creation, and effective collaboration, all of which contribute to improved efficiency and professionalism in document management.

File Classification Schema in EBA DMS Next

A file classification schema is a systematic framework that defines how documents and files are categorized, labeled, and organized within a document management system (DMS) or an information management environment. It provides a structured approach to classifying documents based on various attributes, characteristics, and metadata. These attributes could include document type, purpose, author, date, department, project, confidentiality level, and more.

Purpose of File Classification Schema

The primary purpose of a file classification schema is to enhance the efficiency, organization, and accessibility of documents within an organization. Here are some key reasons why organizations implement file classification schemas:"

File Classification Schema
Efficient Retrieval

A well-designed schema enables users to quickly locate specific documents. By categorizing documents into meaningful categories, users can navigate through the system more easily, reducing the time spent searching for information.


With a predefined structure, all documents are classified in a consistent manner, reducing confusion and ensuring that everyone within the organization understands how documents are organized.

Security and Access Control

Classification can be tied to security and access controls. Documents with higher sensitivity levels can be categorized accordingly, allowing administrators to restrict access to authorized personnel.


Certain industries and jurisdictions have regulations governing how documents should be managed and retained. A classification schema helps organizations meet compliance requirements by ensuring proper handling and retention of documents.

Version Control

In environments where version control is critical, a classification schema can help track different versions of a document and associate them with the appropriate project or context.

The EBA DMS Next (Document Management System) appears to be a software solution designed to streamline document management processes. It offers advanced features related to file classification schema creation, document organization, and retention policies. Here’s a deeper look at the features you mentioned:

File Classification Schema Support

EBA DMS Next provides a framework for creating and using file classification schemas. This means that organizations can define how documents are categorized based on relevant attributes.

Easy Schema Creation

EBA DMS Next likely offers a user-friendly interface for creating classification schemas. This could involve drag-and-drop functionality, customizable metadata fields, and predefined templates to simplify the schema creation process.

Support for Multiple Schemas

Different departments or projects within an organization may require unique classification schemas. EBA DMS Next allows for the creation and management of multiple schemas to cater to diverse needs.

Import and Export of Schemas

EBA DMS Next likely allows users to import and export classification schemas. This is useful for sharing schema configurations between instances of the DMS or for maintaining backups.

User-Defined Document Retention Policy

EBA DMS Next empowers users to set document retention policies. This involves defining how long documents of various types should be retained before they are automatically archived or deleted.

By offering these features, EBA DMS Next aims to provide organizations with a comprehensive solution for managing documents effectively. It addresses the challenges of document organization, retrieval, compliance, and security by incorporating advanced capabilities for schema creation, retention policy enforcement, and more. Users can customize the system to align with their specific needs, leading to improved efficiency and better document management practices within the organization. For specific details about using EBA DMS Next, it’s recommended to refer to official documentation or contact the product’s support team."

Introducing EBA DMS Next: Your Document Management Solution for Effortless Deployment!

Discover EBA DMS Next, a versatile Document Management System that puts deployment simplicity at the forefront. Designed to seamlessly integrate into various platforms, EBA DMS Next offers a hassle-free setup process, catering to your specific needs:

Deploying DMS in Cloud
Windows MSI Install Packages

Experience a seamless installation process on Windows systems with our user-friendly MSI install packages. In just a few clicks, you’ll have EBA DMS Next up and running, ready to transform your document management.

Linux RPM Install Packages

For Linux enthusiasts, our RPM install packages ensure a smooth integration. No matter your distribution, EBA DMS Next effortlessly becomes a part of your workflow, enhancing efficiency.

Docker Images for Kubernetes Deployment

Embrace the future of deployment with our Docker images, ideal for Kubernetes environments. EBA DMS Next adapts effortlessly to this modern approach, offering scalability and flexibility.

Experience Better Document Management Today

Elevate your document management experience with EBA DMS Next. Our simplified deployment options across Windows, Linux, and Kubernetes environments mean you can start benefiting from efficient document management sooner. Choose EBA DMS Next for straightforward deployment, confident management, and streamlined workflows.

Why Choose EBA DMS Next

Effortless Implementation

EBA DMS Next minimizes deployment complexity, allowing you to focus on your work rather than setup intricacies.

Cross-Platform Compatibility

Our deployment options cater to your preferred platform, eliminating compatibility concerns and ensuring accessibility for all.

Smooth Updates

Stay up to date without the stress. EBA DMS Next ensures that updates are a breeze, keeping your document management environment current.

Boosted Efficiency

By simplifying deployment, EBA DMS Next lets your IT teams dedicate more time to strategic initiatives and less on technical hurdles.

Scalable Solutions

Whether you’re a small business or a large enterprise, EBA DMS Next scales to fit your document management requirements seamlessly.

Dependable Performance

Count on a reliable deployment process that prioritizes efficiency and consistency, ensuring EBA DMS Next is ready whenever you are.

Cutting edge approach to digitalization with EBA DMS Next

In today’s rapidly evolving business landscape, the demand for streamlined processes, efficient data management, and rapid innovation is at an all-time high. Organizations of all sizes are seeking ways to optimize their operations and respond swiftly to changing market dynamics. This is where the EBA DMS Next no-code / low-code platform comes into play as a transformative solution.

EBA DMS Next offers a cutting-edge approach to digitization, process automation, and document management by harnessing the power of no-code and low-code technologies. This unique platform empowers organizations to create sophisticated applications, workflows, and data models without the traditional need for extensive coding expertise. By leveraging the intuitive visual interfaces and simplified development environments provided by EBA DMS Next, businesses can unlock a host of benefits that cater to their specific needs.

With EBA DMS Next’s no-code / low-code platform, organizations can accelerate their digital transformation efforts, delivering solutions that align seamlessly with their business objectives. This approach offers a range of advantages that enable businesses to swiftly adapt to market changes, reduce development costs, and foster cross-functional collaboration. By democratizing the application development process, subject matter experts, business users, and IT professionals can collaborate effectively to create tailored solutions that drive efficiency, compliance, and innovation.

This preface serves as an introduction to the multifaceted advantages of adopting the EBA DMS Next no-code / low-code platform within organizations. By embracing this innovative approach, businesses can revolutionize their document management practices, streamline processes, and position themselves at the forefront of technological advancement while maintaining agility and adaptability in a dynamic business environment.

Digitalization with Document Management System EBA DMS Next
Rapid Digitization and Process Automation

EBA DMS Next enables organizations to rapidly digitize their processes without extensive coding efforts. No-code / low-code capabilities allow for the quick modeling of workflows and automation of processes, helping businesses streamline their operations efficiently.

Custom Data Content Definition

With no-code / low-code capabilities, users of EBA DMS Next can define custom data structures and content models without needing to write complex code. This flexibility is essential for tailoring the system to an organization’s unique requirements.

Powerful Meta-Data Models

EBA DMS Next benefits from powerful meta-data modeling, which can be achieved through no-code / low-code means. This allows for rich and structured data representation, enhancing document and content management.

Digital Signing Integration

Integrating digital signing functionality becomes easier with a no-code / low-code approach. EBA DMS Next can incorporate digital signature capabilities without the need for extensive custom coding, ensuring secure and compliant document management.

Advanced Searching and Retrieval

The no-code / low-code approach can empower EBA DMS Next to offer advanced search and retrieval features. Users can design and implement intricate search functionalities to quickly locate documents and information within the system.

Easy Connectivity with IT Systems

No-code / low-code platforms like EBA DMS Next can facilitate smooth integration with other IT systems. This means organizations can connect their document management processes seamlessly with existing software, enhancing overall efficiency.

Reduced Technical Dependency

EBA DMS Next users with limited technical backgrounds can actively participate in the customization and enhancement of the system. This reduces the dependency on specialized IT resources, freeing up technical teams for more complex tasks.


EBA DMS Next can adapt to evolving technology trends and industry standards more easily with its no-code / low-code foundation, ensuring that it remains relevant and effective over time.

By harnessing these advantages, EBA DMS Next can provide organizations with a comprehensive and adaptable document management solution that aligns with their unique needs and challenges.

Solutions for Developers in EBA DMS Next

EBA DMS Next, or Enterprise Business Application Document Management System, is a comprehensive document management solution equipped with advanced capabilities. One of its standout features is the integration of a built-in JavaScript engine, allowing for the development of custom plugins that significantly enhance and extend the functionality of the EBA DMS Next system.

In addition, EBA DMS Next provides the EBA Developer tool, which serves as an Integrated Development Environment (IDE) specifically designed for creating script projects (plugins) using JavaScript. This development environment offers essential features such as code completion, debugging tools, and deployment capabilities.

Script projects, designed to seamlessly integrate with other information systems such as ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management) systems, empower EBA DMS Next to reach new levels of functionality in various critical areas:

Developer Options with DMS
Exchange Plugins

These specialized plugins expand the capabilities of EBA DMS Next for Electronic Data Interchange (EDI), enabling seamless document exchange with new EDI providers and protocols, thereby facilitating streamlined communication and collaboration.

Signature Plugins

EBA DMS Next can be extended with signature plugins to enhance its digital signing capabilities. These plugins can integrate with authentication providers like EIDAS for external digital signing, ensuring secure and compliant document handling.

Timestamping Plugins

By offering support for timestamping from providers that do not adhere to standardized protocols, EBA DMS Next ensures that documents maintain accurate and verifiable timestamps, even when dealing with varied sources.

Archive Plugins

EBA DMS Next’s functionality can be expanded to collaborate with accredited archive providers, enhancing its ability to securely store specified documents in compliance with industry standards.

Beyond its plugin capabilities, EBA DMS Next offers an extensive API with a wide array of features that empower organizations to effectively manage their documents and data:

  • Document-related operations, including searching, retrieval, creation, and manipulation.
  • Job scheduling to automate and streamline document-related tasks.
  • Networking functionalities to facilitate seamless data exchange.
  • Access to external databases and manipulation of data using SQL.
  • Notifications to keep stakeholders informed of document-related activities.
  • PDF creation and manipulation for versatile document formatting.
  • XML creation and manipulation for structured data handling.
  • Web service clients for both REST and SOAP protocols, facilitating interactions with external services.
  • Custom web service creation for developing tailored APIs compatible with REST and SOAP protocols.
  • SAP BAPI (Business Application Programming Interface) integration for seamless interaction with SAP systems.

In essence, EBA DMS Next is a sophisticated document management system with robust customization capabilities. Its plugin development framework, supported by the EBA Developer tool and comprehensive API, empowers organizations to tailor the system to their unique requirements, seamlessly integrate with other systems, and optimize document management processes across various dimensions.

APIs in EBA DMS Next

The provision of generic API services (both SOAP and REST) by EBA DMS Next, dynamically generated based on document type meta-data definitions, offers several advantages for fast and easy integrations with other software systems such as ERP (Enterprise Resource Planning), CRM (Customer Relationship Management), and more. Here are some of the key advantages:

APIs available in EBA DMS Next
Rapid Integration Development

EBA DMS Next’s dynamically generated APIs significantly reduce the time and effort required to develop integrations with other software systems. Developers can leverage these pre-defined APIs instead of building integration interfaces from scratch. This accelerates the integration development process and shortens time-to-market for new solutions.

Automatic Generation of Endpoints

With dynamically generated APIs, endpoints are automatically created based on the document type meta-data definitions in EBA DMS Next. This eliminates the need for manual configuration of API endpoints, reducing the likelihood of errors and simplifying the integration setup process.

Simplified Data Mapping

The use of document type meta-data definitions allows for standardized data structures and attributes within EBA DMS Next. As a result, mapping data between EBA DMS Next and external systems becomes more straightforward. Developers can easily identify corresponding fields and attributes, streamlining the data mapping process during integration implementation.

Consistency in Integration Approach

By providing generic API services that adhere to consistent standards, EBA DMS Next ensures uniformity in the integration approach across different software systems. This consistency simplifies maintenance and support activities, as developers can apply similar integration patterns and practices across various integrations.

Scalability and Extensibility

The dynamically generated APIs can accommodate changes and additions to document type meta-data definitions within EBA DMS Next. As new document types or attributes are introduced, corresponding API endpoints are automatically generated, ensuring scalability and extensibility of integrations over time. This allows organizations to adapt their integrations to evolving business requirements without significant redevelopment efforts.

Reduced Maintenance Overhead

Since API services are generated on-the-fly based on document type meta-data definitions, there is minimal maintenance overhead associated with API updates. Changes to document types or meta-data definitions automatically reflect in the API endpoints, eliminating the need for manual adjustments or updates to integration configurations.

Enhanced Interoperability

The use of standard APIs (SOAP and REST) facilitates interoperability between EBA DMS Next and other software systems. Standardized communication protocols ensure compatibility and seamless interaction between different platforms, enabling smooth data exchange and workflow automation across the enterprise ecosystem.

Support for Heterogeneous Environments

EBA DMS Next’s generic APIs enable integrations with a wide range of software systems, including ERP, CRM, BPM (Business Process Management), and more. This versatility allows organizations to connect EBA DMS Next with various applications and services in heterogeneous environments, enabling comprehensive data management and process automation capabilities.

In summary, the provision of dynamically generated generic APIs based on document type meta-data definitions in EBA DMS Next offers fast, easy, and standardized integrations with other software systems. These APIs streamline integration development, simplify data mapping, ensure consistency, support scalability, and enhance interoperability, ultimately empowering organizations to maximize the value of their document management solution within their broader IT landscape.

Customization and Configurability in EBA DMS Next

The highly customizable and configurable nature of EBA DMS Next as a document management framework brings several advantages, particularly in terms of easy administration, maintenance, and scalability.

Tailor-Made Solutions

EBA DMS Next allows organizations to design and implement tailor-made document management solutions that precisely meet their specific requirements and workflows. Since there are no predefined or hardcoded modules, organizations have the flexibility to customize the system according to their unique business processes, document types, and metadata models.

Fully Configurable

With EBA DMS Next, everything from document types to metadata models can be fully configured to align with the organization’s needs and preferences. Administrators can define custom document types, attributes, and relationships, enabling them to capture and manage relevant information effectively.

Easy Administration

The emphasis on easy administration ensures that organizations with their own IT departments can implement and maintain EBA DMS Next with minimal external support. The system provides intuitive administrative tools and user interfaces that simplify configuration, user management, and system monitoring tasks.


Organizations can maintain and expand EBA DMS Next independently, thanks to its open and fully configurable nature. IT departments have the autonomy to manage system updates, apply customizations, and address user requirements without reliance on external vendors or consultants.

Scalability and Flexibility

EBA DMS Next offers scalability and flexibility to accommodate evolving business needs and growing document volumes. Administrators can easily add new processes, users, document types, and workflows as the organization expands or changes over time. This scalability ensures that EBA DMS Next remains aligned with the organization’s growth trajectory and operational requirements.

Reduced Dependency on Vendor Support

The ability to configure and maintain EBA DMS Next internally reduces dependency on vendor support services. Organizations can troubleshoot issues, implement enhancements, and optimize system performance without waiting for external assistance, leading to faster problem resolution and improved operational efficiency.

Customizable Workflows

EBA DMS Next allows organizations to define custom workflows tailored to their specific business processes and approval procedures. Administrators can design, modify, and optimize workflows to streamline document routing, approval chains, and collaboration activities, ensuring efficient document lifecycle management.

Agility in Adaptation

The easy configurability of EBA DMS Next enables organizations to adapt quickly to changing regulatory requirements, industry standards, or internal policies. Administrators can adjust document types, metadata, and workflows as needed to ensure compliance and optimize operational performance in response to evolving business conditions.

In summary, EBA DMS Next’s emphasis on easy administration, configurability, and scalability empowers organizations to implement, maintain, and expand their document management capabilities autonomously. By providing a flexible and customizable framework, EBA DMS Next enables organizations to build tailored solutions that align closely with their unique business processes and requirements, fostering operational efficiency, agility, and self-sufficiency.

Web-Based Accessibility and Responsive Design in EBA DMS Next

EBA DMS Next is a fully web-based document management solution with responsive design capabilities, empowering users to access documents and other content seamlessly across various devices, including computers, tablets, and smartphones. This approach offers several advantages:

Universal Accessibility

By being web-based, EBA DMS Next can be accessed from any device with an internet connection and a web browser. This universality ensures that users can retrieve and manage documents from virtually anywhere, whether they’re in the office, at home, or on the go.

Cross-Platform Compatibility

EBA DMS Next’s responsive design ensures that the user interface adapts fluidly to different screen sizes and resolutions. Whether users are accessing the platform from a desktop computer, a tablet, or a smartphone, they experience consistent functionality and user experience, optimizing accessibility and usability across all devices.

Enhanced Flexibility and Mobility

With EBA DMS Next’s responsive design, users have the flexibility to work on documents and collaborate with colleagues from their device of choice. Whether they’re attending a meeting, traveling for business, or working remotely, users can stay productive and connected without being tethered to a specific device or location.

Improved User Experience

The responsive design of EBA DMS Next ensures that users have a seamless and intuitive experience regardless of the device they’re using. Features such as touch-friendly interfaces, adaptive layouts, and optimized performance contribute to an enhanced user experience, promoting productivity and satisfaction.

Cost Savings and Efficiency

As a fully web-based solution with responsive design, EBA DMS Next eliminates the need for organizations to invest in multiple versions of the software or specialized mobile applications. This reduces IT overhead and administrative complexity, resulting in cost savings and operational efficiency for organizations of all sizes.


In an era of rapid technological advancements and evolving device landscapes, EBA DMS Next’s responsive design ensures that the platform remains relevant and accessible to users regardless of changes in device preferences or form factors. This future-proofing capability protects organizations’ investments in document management infrastructure and ensures long-term usability.

In summary, EBA DMS Next’s fully web-based solution with responsive design capabilities offers users universal accessibility, cross-platform compatibility, enhanced flexibility and mobility, improved user experience, cost savings and efficiency, and future-proofing benefits. By enabling seamless access to documents and content across devices, EBA DMS Next empowers users to stay productive, collaborative, and connected in today’s digital workplace.

Empowering Document Design with Advanced Reporting Tools

In EBA DMS Next, reports serve as more than just a means of presenting data; they are powerful tools for designing documents that meet the specific needs of users. EBA DMS Next’s reporting functionality allows users to create sophisticated document layouts, merge data from various sources, and produce highly customized outputs tailored to their requirements.

EBA DMS Next - Reporting Features
Document Design Flexibility

EBA DMS Next’s reporting tools offer unparalleled flexibility in document design. Users can leverage a wide range of formatting options, templates, and layout configurations to create documents that align with their organization’s branding and communication standards. Whether it’s invoices, contracts, or regulatory forms, users have the tools they need to design visually appealing and functional documents.

Data Integration Capabilities

EBA DMS Next seamlessly integrates with data sources within the platform, enabling users to merge information from multiple sources into their documents. This integration ensures that reports are always based on accurate and up-to-date data, enhancing the reliability and relevance of the documents produced.

Efficient Document Generation

EBA DMS Next’s reporting tools streamline the document generation process, allowing users to create, modify, and distribute documents with ease. Advanced features such as drag-and-drop interfaces, dynamic data fields, and automated workflows enhance productivity and efficiency, reducing the time and effort required to produce high-quality documents.

Compliance and Regulatory Support

EBA DMS Next’s reporting tools are designed to support compliance and regulatory requirements. Users can create documents that adhere to industry standards and regulatory guidelines, with built-in features for data validation, audit trails, and electronic signatures ensuring document integrity and authenticity.

PDF/A Generation

EBA DMS Next’s reporting tools generate documents in PDF/A format, ensuring long-term preservation and accessibility of critical information. PDF/A is a standardized format for archiving electronic documents, providing assurance that documents will remain readable and usable for future generations, regardless of changes in technology or software.

Cost-Effective Solution

By providing robust document design and reporting capabilities within the EBA DMS Next platform, users can avoid the need for separate reporting software or third-party tools. This results in cost savings for organizations while still enabling sophisticated document design and reporting functionalities.

In summary, EBA DMS Next’s reporting tools serve as powerful document design tools, empowering users to create highly customized and functional documents that meet their organization’s needs. With flexible design options, seamless data integration, comprehensive document management capabilities, and support for compliance and long-term preservation, EBA DMS Next enhances document creation, collaboration, and efficiency within organizations.