EBA DMS – clone

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A Complete Document Management Solution

for SMEs, Corporations and Government Agencies

Control

EBA DMS gives you the total control over the documents. Documentation processes become much more efficient since you always know where documents are and for how long.

Assert control with Time Rules. With Time Rules you can eliminate blind spots of process being overdue.

Define the process critical points and let the system watch over them for you.

Connectivity

EBA DMS was designed with Connectivity in our minds.

EBA DMS comes with development tools that are all free of charge. Larger customers with own development

departments take advantage of these tools. They develop additional custom modules or integrations with
other software systems. Thus making them even more efficient.

 

User-friendly and customizable

We strive to make EBA DMS user-friendly and we are successful at that. Short implementation times and end-user adoption proves application is easy to learn and to use. EBA DMS is easy to learn for system administrators to. Many of our customers are able to implement processes alone.

In EBA DMS everything is designed to be customizable by client. From automated workflows, document types, attributes we search by, …

Everyone can tailor EBA DMS according to their needs.

 

Save Time and Money

With automated workflows, Time Rules, User-friendly interface and integration with ERP systems you have Total Control over Your documents and processes.

Employees can process documents easier and faster, there is no manual information retyping. All data transfers between software systems are automated na You are always On Time.

That makes Your organization more efficient.And when you are efficient you save time and money.

B2B Documents Exchange

EBA DMS goes farther than just scanning documents. It enables You to exchange documents with you business partners electronically. This feature enables Your company to additionally reduce manually work and paper clutter.

EBA DMS supports various world-wide used B2B protocols and XML standards.

Cost efficiency

EBA DMS prides itself on fast and short implementations ensuring our clients extremely cost effective solution. Using EBA DMS is based on monthly fee (lease model). The fee is calculated based on number of users. Check our pricing bellow.

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Scanning and document recognition

EBA DMS scanning room is designed for fast and easy document capture and digitalization. Documents can be scanned in bulk separated with barcode or special stamp on fist page that allows users even faster document separation. OCR is performed on all scanned documents aiding users in two ways. One is to perform document recognition. The other is to extract all words contained in a document to later allow users advanced searching.

Document recognition allows users to teach EBA DMS to recognize structured or semi-structured documents from partners. This is called template matching. EBA DMS can automatically detect sender, document type and position of the data we wish to extract.

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Automated Workflows

By using the sophisticated workflow support EBA DMS allows you to speed-up the process. Manual labor is greatly reduced since we do not need couriers to transfer documents form department to department. When one stage of process is completed document is automatically transferred to the next stage.

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Integration with business information systems

When designing EBA DMS we focused strongly on integration with other software systems. We know that DMS greatest power comes when it can be easily integrated with other systems (e.g. ERP). To support this claim we have developed powerful and easy to use connectivity module. A large number of integrated ERP and other systems proves we are on the right path. We have integrated EBA DMS with many local ERP vendors and also with global ERP systems such as SAP, Navision and AX.

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Advanced searching

Easy and reliable document searching is one of the paramount features of EBA DMS. When document is captured into EBA DMS all words contained within document are used for full text search. Users can use tabs to perform more than one search at the same time and operate on these different search results.

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Incoming invoices liquidation process

When the company decides for the document system it is recommended not to implement all processes at the same time but to implement them step by step. Incoming invoices liquidation process is often the business process our clients start with. The reason is that in the companies this process is stable but in many case time-consuming and with no efficient tool to overview and monitor the workflow.

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Using EBA DMS for Mass Issuing of e-Invoices

EBA DMS is widely used by utilities and electrical companies. Beside using EBA DMS as their central DMS system, they user EBA DMS for mass issuing of electronic invoices. EBA DMS serves as a collection of outgoing invoices from other information systems. Invoices are then digitally signed and distributed via various channels. EBA DMS can distribute documents via email, AS2, several banking protocols and provides powerful infrastructure for implementation of specific protocols

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